Film Production
& Location Hire Terms
PRODUCTION LOCATION AGREEMENT
This Production Location Agreement ("Agreement") is entered by and between:
Luxury Coastal Escapes (Pty) Ltd ("LCE"), a company duly incorporated in accordance with the laws of the Republic of South Africa, acting in its capacity as the duly authorised managing agent on behalf of the respective Owners of the Properties listed below;
and
GOAT, the duly appointed Production Company ("Producer"), acting on behalf of its client, employees, contractors, suppliers, cast and crew.
RECITALS
WHEREAS:
A. Luxury Coastal Escapes (Pty) Ltd has been duly appointed by the Owners of the Properties listed below to market, manage and administer the Properties and has been authorised to negotiate and conclude agreements relating to the occupation and use of the Properties.
B. The respective Property Owners have authorised Luxury Coastal Escapes (Pty) Ltd to enter into this Agreement on their behalf for the purposes contemplated herein.
C. The Production Company wishes to occupy and use the following Properties for film, television, commercial, photographic and related production activities:
92 North Beach Road, Westbrook Beach;
94 North Beach Road, Westbrook Beach; and
96 North Beach Road, Westbrook Beach,
(collectively referred to as "the Properties").
D. The Parties wish to record the terms and conditions governing the occupation, use, management and reinstatement of the Properties during the production period. NOW, THEREFORE, the Parties agree as follows:
1. IDENTITY OF FILMING LOCATION
1.1 The rights granted include the use of the interior and exterior of the Properties, together with all buildings, structures, fixtures, landscaping and identifying features situated thereon, for the purposes of film, television, commercial, photographic and other audio-visual productions, including the recording of sound, still photography, motion picture photography, digital media and any related promotional or marketing material.
1.2 The rights granted in terms of this Agreement are subject to all of the terms, conditions, limitations and obligations contained herein and shall not be construed as granting the Production Company any ownership, tenancy or other real right in or to the Properties.
2. RIGHT OF ACCESS
Agreed Dates: 5 October - 5 December 2026
Producer may take possession of said Properties commencing agreed dates to start prep (subject to change due to weather conditions or unforeseen changes in production schedule), and continuing until completion of all required scenes, film work and wrap, by the agreed dates.
3. CHARGES
3.1 Producer shall pay the total rate for the full period for all the rights granted to Producer hereunder. This amount shall be considered the full amount in accordance with the location hire. A refundable breakage deposit will be charged separate to the location hire fees.
3.2 Payment to be made as follows:
Confirmation Payment of 50% upon signing of contract
Final Payment 50% by agreed date: 21 Sept 2026
Total Payment
Refundable Breakage Deposit
4. BREAKAGE DEPOSIT
4.1 A refundable breakage deposit of R100,000.00 (One Hundred Thousand Rand) per property, shall be payable in respect of each Property booked for the production. (Total of R300,000).
4.2 The breakage deposit shall serve as security for any loss, damage, missing items, additional cleaning, reinstatement works or any other costs arising from the Production Company's occupation of the Properties.
4.3 Any costs incurred in terms of this Agreement, including but not limited to the matters contemplated in Clauses 14, 13 and 17, such as repairs, reinstatement, replacement of damaged or missing items, additional cleaning, contractor call-out fees, relocation costs or any other amounts for which the Production Company is liable, may be deducted from the breakage deposit.
4.4 LCE shall conduct inspections of the Property before, during (where required) and after the production period. Any damages, defects, missing or stolen items shall be recorded on a snag list and supported, where applicable, by photographs or other evidence.
4.5 Where the total cost of damages or losses exceeds the value of the breakage deposit, the Production Company shall remain liable for the balance and shall settle such amount within seven (7) days of receiving written notice and supporting documentation.
5. PAYMENT DETAILS
5.1 All payments due in terms of this Agreement shall be made to the nominated bank account of Luxury Coastal Escapes as follows:
Account Name: Luxury Escape Portfolio
Bank: Standard Bank
Account Number:
Branch Code: 040027
SWIFT Code: SBZA ZA JJ
Address: Ballito Junction Mall, Ballito Business Centre, 1 Ballito Drive, 4420
5.2 Payment shall only be regarded as received once the funds have been cleared and reflected in the nominated bank account of Luxury Coastal Escapes.
6. PAYMENT TERMS
6.1 The Production Company shall pay the full agreed booking amount into the nominated bank account of Luxury Coastal Escapes ("LCE") in accordance with the agreed payment schedule.
6.2 All bank charges, transfer fees, foreign exchange costs or any other charges associated with the payment shall be for the sole account of the Production Company, and LCE shall receive the full invoiced amount without deduction.
6.3 LCE shall be responsible for the distribution of all rental proceeds and Owner payments in accordance with the applicable Owners' Mandate
6.4 A non-refundable administration fee of R150.00 per transaction shall be deducted from any refundable breakage deposit to cover administration and banking costs associated with processing the refund.
6.5 Any damages, repairs, replacements or maintenance arising from the Production Company's occupation of the Property shall be managed exclusively by LCE. Where repairs or reinstatement are required, LCE shall appoint and make payment directly to the Owner's approved contractors and service providers referred to in Clause 14. All such costs shall be recovered from the Production Company and/or deducted from the breakage deposit where applicable.
7. CONFIDENTIALITY
The Owner hereby agrees to maintain the confidential nature of all matters relating to the Production. The Owner acknowledges and agrees that all the information related to the Production shall be Production Company’s confidential information.
8. ALTERATIONS TO LOCATION
8.1. Producer may place all necessary facilities and equipment, including temporary sets, on the Properties, and agree to remove the same after completion of work and leave the Properties in as good condition as when received.
8.2. Signage on the Properties may be removed or changed for the purposes of the shoot and restored to original on completion of the film shoot before returned to the owner. In connection with the Picture, Producer may refer to the Properties or any part thereof by any fictitious name and may attribute any fictitious events as occurring on the Properties.
8.3. Owner irrevocably grants to Producer and Producer’s successors and assigns the right, in perpetuity, throughout the universe, to duplicates and recreations in any media and/or manner now known or hereafter devised in connection with the Picture, including without limitation sequels and remakes, merchandising, theme parks and studio tours, and in connection with publicity, promotion and/or advertising for any or all of the foregoing.
9. INDEMNITIES
Producer agrees to use reasonable care to prevent damage to the Properties, and will indemnify and hold Owner harmless from and against any claims or demands arising out of or based upon personal injuries, death or Properties damage (ordinary wear and tear excepted), resulting directly from any act or negligence on Producer’s part in connection with the work, film production or use of the Properties hereunder.
9.1. Producer also agrees to repair or replace as necessary any and all damage to the Properties damaged as a result of the use by or activities of Producer and/or its representatives, and shall use the Owner's appointed service providers, including but not limited to the matters contemplated in Clauses 14, 13 and 17.
10. RIGHTS
All rights of every nature whatsoever in and to all still pictures, motion pictures, videotapes, digital videos, photographs and sound recordings made hereunder, shall be owned by the Producer and its successors, assigns and licensees, and neither Owner nor any tenant, or other party now or hereafter having an interest in said Properties, shall have any right of action against the Producer or any other party arising out of any use of said still or digital pictures, motion pictures, videotapes, photographs and or sound recordings, whether or not such use is or may claimed to be, defamatory, untrue or censurable in nature. In addition, neither Owner nor any tenant, nor any other party now or hereafter having an interest in the Properties, shall have any right of action, including, but not limited to, those based upon invasion of privacy, publicity, defamation, or other civil rights, in connection with the exercise of the permission and/or rights granted by Owner to Producer. If there is a breach by Producer hereunder, Owner shall be limited to an action at law for monetary damages. In no event shall Owner have the right to enjoin the development, production, distribution or exploitation of the Picture.
11. FORCE MAJEURE
If because of illness of actors, directors or other essential artists and crew, weather conditions, defective film or equipment or any other occurrence beyond Producer’s control, Producer is unable to start work on the date designated above and/or work in progress is interrupted during the use of the Properties by Producer, then Producer shall have the right to use the Properties at a later date to be mutually agreed upon and/or to extend the period set forth in Paragraph 2, and any such use shall be at an additional rate.
12. WARRANTIES
12.1. Owner warrants that neither it nor any of Owner’s agents has given or agreed to give anything of value, except the use of the Properties, to Producer or anyone associated with Producer’s production use of said Properties as a filming location.
12.2. Owner represents and warrants that he/she is the owner and/or authorised agent of the Owner, and is authorised to grant Producer the permission and rights granted in this Agreement, and that no other permission is required.
12.3. Owner agrees to indemnify the Producer and assumes responsibility for any loss and liability incurred as a result of Owners breach of the warranty contained in this paragraph.
13. REINSTATEMENT OF PROPERTIES AFTER PRODUCTION
13.1 Where a Property is used for film, television, commercial, photographic, or other production purposes, the Production Company shall be responsible for the full cost of reinstating the Property to its original condition immediately prior to the commencement of the production.
13.2. This includes, but is not limited to, the repair of any damage, repainting, removal of temporary fixtures or fittings, reinstatement of landscaping, replacement of materials, and any other works required to restore the Property to its original condition.
13.3. To ensure that the Property is reinstated to the Owner's required standard, all reinstatement, repair, and maintenance work shall be carried out exclusively by contractors appointed or approved by the Property Owner. The Production Company shall not undertake or appoint its own contractors to perform reinstatement works unless the Owner has provided prior written approval.
13.4. All costs associated with the reinstatement works, including contractor fees, labour, materials, and any related professional costs, shall be for the account of the Production Company and must be settled prior to the release of any remaining production deposit or within the agreed payment terms set out in the Production Agreement.
14. PROPERTY MAINTENANCE, HOUSEKEEPING AND CONTRACTOR ACCESS
14.1 The Property shall continue to be maintained throughout the production period by the Owner's appointed housekeeping, maintenance and service providers to ensure that the Property remains in excellent condition.
14.2 The Owner's appointed housekeeping team shall remain responsible for the routine servicing of the Property, including general housekeeping, bed making, linen changes, laundering of all Property linen and towels, routine window cleaning, and the day-to-day upkeep of the Property.
14.3 Standard housekeeping hours shall be from Monday to Friday 08:00 to 14:00
14.4 Should the Production Company require housekeeping services outside of the standard working hours, require additional housekeeping staff, or request additional shifts, all overtime, additional staffing costs and related expenses shall be for the sole account of the Production Company.
14.5 The Production Company acknowledges and agrees that the Owner's appointed service providers shall continue to carry out scheduled maintenance during the production period. The Production Company shall provide reasonable access to the Property for such services, including, but not limited to, weekly garden maintenance, swimming pool maintenance, fish pond maintenance, scheduled window cleaning and routine property inspections.
14.6 The Production Company further acknowledges that unforeseen repairs or maintenance may become necessary during the production period. The Owner and/or LCE shall be entitled to grant access to the Property for its appointed contractors and service providers to undertake inspections, servicing, maintenance or emergency repairs where reasonably required.
14.7 Such contractors and service providers may include, but are not limited to, electricians, plumbers, solar technicians, air-conditioning technicians, pest control specialists, gate and access control technicians, fencing contractors, roofing contractors, Sunflex or glazing specialists, appliance repair technicians, internet and telecommunications service providers, security system technicians, and any other contractor or specialist reasonably required to maintain, repair or preserve the Property.
14.8 Where reasonably practicable, LCE shall provide the Production Company with prior notice of any scheduled maintenance visits. However, emergency repairs or maintenance necessary to protect the Property, its occupants or its essential services may be carried out immediately without prior notice.
14.9 The Production Company shall not unreasonably withhold, delay or refuse access to the Property for the Owner's appointed housekeeping staff, contractors or service providers where such access is required for the ongoing maintenance, servicing, repair or preservation of the Property.
14.10 The Production Company acknowledges that the housekeeping and maintenance services described in this clause form part of the normal operation and preservation of the Property and agrees to reasonably accommodate such services throughout the production period, provided that reasonable efforts are made to minimise disruption to the production schedule.
15. LAUNDRY FACILITIES
15.1 The laundry facilities located at the Property are designated for the exclusive use of the Owner's appointed housekeeping staff in the performance of their duties.
15.2 The housekeeping staff shall be solely responsible for the laundering of all Property linen, towels, bedding, housekeeping cloths and any other items belonging to or used in the operation and maintenance of the Property.
15.3 Members of the Production Company, including cast, crew, contractors and any other persons accommodated at the Property, shall not use the Property's laundry facilities for the washing of personal clothing, uniforms, costumes or any other personal items.
15.4 The Production Company shall be responsible for making its own arrangements, at its own cost, for the laundering of all personal clothing, costumes, uniforms and any other items belonging to the Production Company, its employees, contractors or guests.
15.5 The Production Company shall ensure that all members of its cast and crew comply with the provisions of this clause throughout the duration of the production period.
16. RESTRICTED AREAS OF THE PROPERTIES
16.1 The Owner and/or LCE reserves the right to designate certain areas of the Property as restricted areas for the duration of the production period.
16.2 Restricted areas may include, but are not limited to, locked cupboards, storage rooms, garages or portions thereof, maintenance rooms, staff facilities, partitioned areas, locked cabinets, and any other areas identified by the Owner or LCE prior to or during the production period.
16.3 These restricted areas may contain the Owner's private belongings, valuable items, housekeeping supplies, consumables, maintenance equipment, operational stock, or other items not intended for use by the Production Company.
16.4 Access to restricted areas shall be limited exclusively to the Owner, LCE, the appointed housekeeping staff, and authorised contractors, unless prior written consent has been granted by the Owner or LCE.
16.5 The Production Company shall ensure that its employees, contractors, cast, crew and visitors do not enter, access, remove, relocate or interfere with any items contained within the restricted areas.
16.6 Should any loss, damage or unauthorised removal of items occur from a restricted area as a result of the Production Company's occupation of the Property, the Production Company shall be liable for all associated costs, including replacement, repair and reinstatement, which may be deducted from the breakage deposit or otherwise recovered from the Production Company.
17. RELOCATION COSTS
17.1 The Production Company shall be responsible for all reasonable costs incurred as a direct result of the production booking, including any costs required to facilitate the Production Company's exclusive occupation of the Property or Properties.
17.2 Where confirmed and fully paid guest bookings are required to be relocated to accommodate the production, the Production Company shall be responsible for all costs associated with such relocation. This includes, but is not limited to, any accommodation upgrades, rate differences, transportation costs and any other reasonable expenses incurred in relocating guests. The Production Company acknowledges that suitable alternative accommodation in the Westbrook area may be limited, and relocation may require guests to be accommodated at higher-rated properties.
17.3 Where the production booking requires the Owner of No. 94 to temporarily vacate the Property, the Production Company shall be responsible for all reasonable relocation costs, including temporary accommodation where applicable, packing, storage, transportation, moving costs and the return of the Owner's belongings upon completion of the production.
17.4 Production Company shall be liable for the cost of any repainting, reinstatement works, repairs, replacement of fixtures or fittings, specialist cleaning, deep cleaning or any other work required to restore the Property to its pre-production condition.
17.5 All reinstatement, repair and restoration works referred to in this Agreement shall be managed exclusively by LCE, and all contractors shall be appointed in accordance with Clause 14. The Production Company shall not appoint or instruct contractors to carry out such works unless prior written approval has been obtained from LCE and the Owner.
17.6 All costs contemplated in this clause may be invoiced directly to the Production Company and/or deducted from the breakage deposit. Where such costs exceed the available breakage deposit, the Production Company shall remain liable for the balance, which shall be payable within seven (7) days of receiving written demand from LCE.
17.7 The Production Company warrants that it holds adequate public liability insurance and production insurance for the duration of the production period. Such insurance shall include cover for accidental damage to the Property, its contents and any third-party liability. The Production Company shall provide proof of such insurance upon request by LCE prior to occupation of the Property.
18. HOUSE RULES
18.1 The housekeepers are key to a home and the efficient running of your rental. Please treat them with the utmost respect at all times. We will not tolerate any mistreatment of our staff. Regretfully, our staff are unable to babysit, wash cars, do shopping/unpack shopping, or perform tasks beyond their designated duties.
18.2 FIREWORKS PROHIBITED: For the safety of all staff and neighbours, fireworks are strictly prohibited on the property, beach garden or anywhere in the neighbourhood.
18.3 BE ENVIRONMENTALLY CONSCIOUS: Use linen and towels sparingly. Please conserve water and electricity. Turn off fans and air conditioning when not in use. Do not flush foreign materials down the toilet.
18.4 Smoking and vaping is strictly prohibited inside the homes. Any smoking-related damages or cleaning fees will be deducted from the deposit. Please smoke in the designated areas or outside the home, disposing of cigarette butts safely.
19. AMENITIES AND HOUSE SUPPLIES
19.1 LCE shall provide the following standard house amenities for use by the Production Team during the occupation of the Property: bedding, bathroom towels, beach towels (where applicable), toilet paper, dishwashing liquid, dishwasher tablets, refuse bags and basic cleaning equipment.
19.2 Personal care items, including but not limited to body wash, shampoo, conditioner, sunscreen, toothpaste and other personal toiletries, are not supplied by LCE. The Production Company shall be responsible for providing all personal care items required by its cast, crew, contractors and visitors.
19.3 The Property is fully equipped with standard household furnishings, kitchen appliances, cookware, crockery, cutlery, utensils and equipment required for normal occupation. Basic household consumables may be provided upon arrival for convenience. The Production Company shall be responsible for replenishing any consumable items required during the production period, including but not limited to coffee, tea, milk, sugar, salt, pepper, cooking oils, spices, cleaning products and any other provisions required by the Production Team.
19.4 All amenities, household items, furnishings, appliances, linen, towels, equipment and consumables supplied with the Property remain the property of the Owner. The Production Company shall ensure that such items are used responsibly and remain at the Property. Any items that are lost, removed, damaged or not returned at the end of the production period shall be replaced at the Production Company's expense and may be deducted from the breakage deposit or invoiced separately.
19.5 The Production Company shall not remove, relocate or dispose of any household inventory, furnishings, artwork, décor, appliances or equipment without the prior written approval of LCE. Any approved items removed for production purposes shall be carefully stored, protected and reinstated to their original location and condition upon completion of the production.
20. FAULTY APLIANCES AND REPAIRS
20.1 LCE shall use reasonable endeavours to ensure that all appliances, equipment and Property services are in good working order prior to the commencement of the production period. However, unforeseen faults or breakdowns in electrical appliances, equipment or services, including but not limited to televisions, air-conditioning units, internet services, kitchen appliances or other household equipment, may occur during the production period.
20.2 In the event of any fault or breakdown, LCE shall arrange for inspection and repair as soon as reasonably practicable during normal business hours, being Monday to Friday between 08:00 and 16:00, excluding weekends and public holidays. Repairs shall be carried out by the Owner's appointed contractors in accordance with Clause 14.
20.3 The Production Company acknowledges that no refund, rebate, reduction in the agreed production fee or other compensation shall be payable as a result of any appliance failure, equipment malfunction, interruption of services or any other unforeseen maintenance issue occurring during the production period.
20.4 Due to the coastal environment, air-conditioning systems may occasionally experience unexpected failures as a result of humidity, salt air or other environmental conditions. Where reasonably possible, LCE may provide temporary alternatives, such as fans, subject to availability, until permanent repairs have been completed.
20.5 The Production Company acknowledges that air-conditioning is considered a convenience rather than an essential service. While every reasonable effort shall be made to repair or replace faulty air-conditioning units as soon as practicable, repairs to essential services shall take priority.
20.6 As LCE acts as the authorised managing agent on behalf of the Property Owners, any repairs or replacement of appliances requiring the Owner's approval shall first be authorised by the relevant Owner. LCE shall obtain such approval as soon as reasonably practicable before instructing the necessary contractors.
20.7 The Production Company acknowledges that repair timeframes may be affected by the availability of replacement parts, specialist contractors, supplier lead times or other circumstances beyond the reasonable control of LCE or the Property Owner.
20.8 Where the Property includes the use of a golf cart, only members of the Production Team holding a valid driver's licence shall be permitted to operate the golf cart. The Production Company shall ensure that the golf cart is operated responsibly at all times and in compliance with all estate, road and golf course rules and regulations.
20.9 LCE shall prioritise repairs to essential services required for the safe occupation and operation of the Property. These include, but are not limited to, refrigeration, ovens and cooking appliances, hot water systems, plumbing and sanitation, electrical supply, internet services where provided, security systems, and any other service considered essential for the continued occupation and operation of the Property by the Production Team.
21. POWER SUPPLY AND UTILITY INTERRUPTIONS
21.1 The Production Company acknowledges that South Africa periodically experiences electricity supply interruptions, including but not limited to load shedding, grid failures, power outages and other disruptions beyond the control of LCE or the Property Owner.
21.2 Where available, the Property may be equipped with alternative power solutions, including but not limited to full solar systems, inverter and battery systems, standby generators or other backup power facilities. The capacity of such systems may be limited and may not support the full electrical requirements of the Production Company or all appliances and equipment simultaneously.
21.3 Where applicable, the Property may also be equipped with emergency provisions, including battery-powered lighting, gas cooking facilities, braai facilities or other temporary measures intended to minimise inconvenience during power interruptions.
21.4 The Production Company acknowledges that the backup power systems provided at the Property are designed primarily to support the normal operation of the residence and are not intended to power specialist production equipment, lighting, filming equipment, servers, charging stations or any other high-demand electrical equipment unless expressly agreed in writing.
21.5 Should the Production Company require uninterrupted electrical supply or additional generating capacity for production purposes, the Production Company shall be responsible for providing, installing and operating its own temporary power solutions, generators or associated equipment, subject to the prior written approval of LCE and the Property Owner.
21.6 LCE and the Property Owner shall not be liable for any loss, interruption, delay, damage, production downtime, additional costs or consequential losses arising from power outages, load shedding, grid failures or any interruption to the electricity supply that is beyond their reasonable control.
21.7 LCE and the Property Owner shall not be liable for any interruption to internet services, Wi-Fi, security systems, gate access, television services, water supply (where dependent on electrical pumps) or any other utility affected directly or indirectly by a power outage or external service interruption.
21.8 The Production Company acknowledges that it has inspected, or has had the opportunity to inspect, the power backup capabilities of the Property prior to entering into this Agreement and accepts the Property with full knowledge of the available backup power systems and their limitations.
22. ENTIRE AGREEMENT
22.1 This Agreement, together with all schedules, annexures and attachments, constitutes the entire agreement between Luxury Coastal Escapes (Pty) Ltd, acting in its capacity as the duly authorised Managing Agent on behalf of the respective Property Owners, and the Producer in respect of the use and occupation of the Properties for the purposes set out in this Agreement.
22.2 This Agreement supersedes all prior discussions, negotiations, representations and understandings, whether oral or written, relating to the subject matter hereof.
22.3 No amendment, variation, waiver or modification of this Agreement shall be of any force or effect unless reduced to writing and signed by duly authorised representatives of both Luxury Coastal Escapes (Pty) Ltd, acting on behalf of the Property Owners, and the Producer.
22.4 By signing this Agreement, Luxury Coastal Escapes (Pty) Ltd confirms that it has the necessary authority from the respective Property Owners to conclude this Agreement and to administer and enforce its terms on their behalf.